---
title: Add a Vendor
description: "![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/agregar-un-proveedor/) How to create a vendor profile for things like purchase orders. 1. Create a new Vendor / Distributor . Follow the step-by-step instructions below. 2. Navigate to [https://rfsm.acadiapos.com](https://rfsm.acadiapos.com/) or [https://manage.acadiapos.com](https://manage.acadiapos.com/) from any browser ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-05-05/59b13955-f94e-4ff3-9893-0eb2af24d8fb/ascreenshot.jpeg?w=780&ssl=1) 3.…"
url: "https://acadiapos.com/doc/add-a-vendor/"
updated: "2025-11-12"
category: Vendors
---

# Add a Vendor

![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/agregar-un-proveedor/)

How to create a vendor profile for things like purchase orders.

1. Create a new Vendor / Distributor . Follow the step-by-step instructions below.

2. Navigate to [https://rfsm.acadiapos.com](https://rfsm.acadiapos.com/) or [https://manage.acadiapos.com](https://manage.acadiapos.com/) from any browser

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-05-05/59b13955-f94e-4ff3-9893-0eb2af24d8fb/ascreenshot.jpeg?w=780&ssl=1)

3. On the left hand side of the page click the tab **"Vendors"**

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/8a7c7649-c7ca-41a7-9d4d-f900d597a91e/user_cropped_screenshot.webp?w=780&ssl=1)

4. On the top right side of the page click the button "**New Vendor**"

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/73669178-1e42-4976-ad14-b9c12f08d98b/user_cropped_screenshot.webp?w=780&ssl=1)

5. Enter the **business name** of the vendor here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/97b72fa7-fc9a-429b-9f74-c3ac034e3d39/user_cropped_screenshot.webp?w=780&ssl=1)

6. (**Optional**) Enter your business **account number** that the vendor assigned you here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/c48bb3a9-643d-44c8-9161-ddb0a10ef852/user_cropped_screenshot.webp?w=780&ssl=1)

7. Enter the vendor **phone number** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/10220a90-a6eb-48d4-95b2-112a8ed4cc79/user_cropped_screenshot.webp?w=780&ssl=1)

8. Enter the vendors **street address** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/0d4eb484-724e-4c19-a6fe-73dc4ba74fd0/user_cropped_screenshot.webp?w=780&ssl=1)

9. Enter the vendors **city** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/f9f74f09-c803-41fd-9f15-38355352cea0/user_cropped_screenshot.webp?w=780&ssl=1)

10. Enter the vendors **zip code** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/756c1324-73cd-489a-8105-94fd0afc5e26/user_cropped_screenshot.webp?w=780&ssl=1)

11. (**Optional**) Enter the vendors **website** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/225a83e6-8f46-4961-bd89-8a177ca7b0c4/user_cropped_screenshot.webp?w=780&ssl=1)

12. (**Optional**) Enter the vendors **email** here.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/3fe65aff-3843-4c75-b1b1-38ed783755f7/user_cropped_screenshot.webp?w=780&ssl=1)

13. Enter the **default sales tax** here. You can always change this in each individual item/product later on.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/ce76e6cd-786d-407b-8b4d-2a7b863b05e8/user_cropped_screenshot.webp?w=780&ssl=1)

14. (**Optional**) you can list your login and password for the vendors **website** here. (For your future reference.) *Note: Online ordering is not an active feature.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/589f0f84-3fbe-4cb6-9aff-cf55c034fd54/user_cropped_screenshot.webp?w=780&ssl=1)

15. (**Default Product Category**) is a required field. This field can always be changed when creating new items or purchase orders in Acadia POS.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/ec5b5afc-914f-48b6-84b4-f5972c9903c0/user_cropped_screenshot.webp?w=780&ssl=1)

16. After checking all over your information make sure to click the "**Save** **Changes"** button.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/6e0b6c0f-c05c-4391-b698-4381fb104e50/user_cropped_screenshot.webp?w=780&ssl=1)