---
title: Add an Employee + Understanding Employee Permissions
description: "![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/agregar-un-empleado-comprender-los-permisos-de-empleado/) How to add employees on the Acadia POS backend & understanding employees permission in system 1. Navigate to [https://rfsm.acadiapos.com/](https://rfsm.acadiapos.com/) or [https://manage.acadiapos.com/](https://manage.acadiapos.com/) from any browser ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-05-02/8d3c1402-dd2a-4348-ba73-24c44ef95aa1/ascreenshot.jpeg?w=780&ssl=1) 2. On the left hand side of the page click…"
url: "https://acadiapos.com/doc/add-an-employee-understanding-employee-permissions/"
updated: "2025-11-11"
category: Employees
---

# Add an Employee + Understanding Employee Permissions

![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/agregar-un-empleado-comprender-los-permisos-de-empleado/)

How to add employees on the Acadia POS backend & understanding employees permission in system

1. Navigate to [https://rfsm.acadiapos.com/](https://rfsm.acadiapos.com/) or [https://manage.acadiapos.com/](https://manage.acadiapos.com/) from any browser

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-05-02/8d3c1402-dd2a-4348-ba73-24c44ef95aa1/ascreenshot.jpeg?w=780&ssl=1)

2. On the left hand side of the page click the tab "**Settings**"

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/1c25737b-4f14-4c8c-89e9-11c86a9797ff/user_cropped_screenshot.webp?w=780&ssl=1)

3. At the bottom left of the page. click the tab "**Users**"

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/89f4c17b-5f53-4bc2-9510-688bf9981b65/user_cropped_screenshot.webp?w=780&ssl=1)

4. Next click on "**New Use**r" on the top right of the page

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/63e7a8c1-4dbc-4cfe-aeef-f8a6153d459f/user_cropped_screenshot.webp?w=780&ssl=1)

5. **Next, you'll be taken to a new screen. Enter the following details:**

- Email
- First Name
- Last Name
- Password and Confirm Password

**Optional Settings:**

- **Restrict Locations to Selected** – Limit the user’s access to specific location(s).
- **Landing Page** – Set the default page the user sees upon login.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/aebd767d-e23c-4b33-a859-2d92426a5c35/user_cropped_screenshot.webp?w=780&ssl=1)

6. **Backend Access Permissions Explained**

- **Full Access** – Grants complete access to all features in the backend admin site.
- **Employees** – Create and edit employee profiles.
- **Transfers** – Manage inventory transfers between locations.
- **Gift Cards** – Create and manage gift cards.
- **Modifier Groups** – Create and edit modifier options.
- **Items** – Add and update products.
- **Dashboard** – View and manage key performance data.
- **Vendors** – Add and manage vendors or distributors.
- **Taxes** – Set up and edit tax settings.
- **Customers** – Add and manage customer information.
- **Settings** – Modify all system settings.
- **Counts** – Manage product count processes.
- **Price Rules** – Create and edit pricing rules and discounts.
- **Sales** – View all sales reports.
- **Purchase Orders** – Create and manage purchase orders.
- **Categories** – Create and organize product categories.
- **Import/Export** – Import or export data, including inventory and customer info.

> ⚠️ Most backend permissions are *not recommended* for basic employees.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/8e7cc983-b791-48e9-aad1-6ef9b8162b1a/user_cropped_screenshot.webp?w=780&ssl=1)

7. Make sure to scroll down and click **Save Changes** after everything looks correct for your backend user.

![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-16/b43cf1b0-706c-4e2a-ac85-2a9485efc4e1/user_cropped_screenshot.webp?w=780&ssl=1)