--- title: Quick Guide to Warehouse Inventory Management description: "![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/guia-rapida-de-gestion-de-inventario-en-almacen/) Quick guide to \"Warehouse Manager\" found in the iOS App Store, or if with Android navigate to [acadiapos.com/upload/warehouse.apk](https://acadiapos.com/upload/warehouse.apk) 1. To setup your Warehouse App, First connect the API that connects this app to your account.…" url: "https://acadiapos.com/doc/quick-guide-to-warehouse-inventory-management/" updated: "2025-11-11" category: Apps / Warehouse Manager --- # Quick Guide to Warehouse Inventory Management ![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/guia-rapida-de-gestion-de-inventario-en-almacen/) Quick guide to "Warehouse Manager" found in the iOS App Store, or if with Android navigate to [acadiapos.com/upload/warehouse.apk](https://acadiapos.com/upload/warehouse.apk) 1. To setup your Warehouse App, First connect the API that connects this app to your account. To do this please click settings, its a gear on the bottom right. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/89cd6cfe-479a-4d66-9bec-749bc232ebb5/user_cropped_screenshot.webp?w=780&ssl=1) 2. Enter the API for your account If you don't have it, read the next slide. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/27b912f1-98fc-43f8-a5dc-5e0fafbb86bd/user_cropped_screenshot.webp?w=780&ssl=1) Tip: Go to [manage.acadiapos.com](https://manage.acadiapos.com) Login and go to the sidebar on the left, go to the bottom and click "Settings" Next Either find visually "API KEYS & Intergrations" or use `CTRL+F` to "FIND" with your browser. If on MAC use `CMD+F`. Type in API. Look under API KEYS and select the key. 3. After hitting "Enter Key" , Enter the API ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/0dec5af8-aecc-45a3-bf20-894f3c28e54a/user_cropped_screenshot.webp?w=780&ssl=1) 4. Choose Location ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/9e41e231-8674-4255-8ad9-28fd37b1dfed/user_cropped_screenshot.webp?w=780&ssl=1) 5. Select "Default Category" , "Tac Class" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/51c64b69-873e-4fe8-a129-013c17f25564/user_cropped_screenshot.webp?w=780&ssl=1) 6. Select the "Tax Class" from the drop down Enable "Product Delete" if you want to add that option ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/dc5931eb-bc99-4379-a7ec-99c127bbe309/user_cropped_screenshot.webp?w=780&ssl=1) 7. Enable as many features that apply to you ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/e77e4ee9-f81a-4286-8be1-f44269b8a679/user_cropped_screenshot.webp?w=780&ssl=1) 8. Enable as many features that apply to you Next hit the back button on the top left ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/792d962e-6c07-4546-b571-dbe2b4859796/user_cropped_screenshot.webp?fit=780%2C560&ssl=1) 9. Click "Receive" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/c68bdb24-c9ae-488b-876e-255d27070654/user_cropped_screenshot.webp?w=780&ssl=1) 10. Hit "Scan" to scan a product in via Barcode ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/813ef395-37a1-492a-b241-a10f0d86d514/user_cropped_screenshot.webp?w=780&ssl=1) 11. Click "Count" To "Add" a Product/Item or Filter/Perform Mass Actions on your inventory. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/00b4972a-2333-4dc7-80d0-235da2861108/user_cropped_screenshot.webp?w=780&ssl=1) 12. "Add +" a Product/Item or Filter/Perform Mass Actions on your inventory. Use the blue pen to Edit Product/Item/Red X to delete/The checkbox to add to a "Mass Action" for 2 + more actions. Example would be to delete or mark products for deletion. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/c3f4c713-76ba-4d51-a729-7682ec631701/user_cropped_screenshot.webp?w=780&ssl=1) 13. If click you click "Add +" , you will see the product creation screen When finished creating the product click "Save" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/6df1f7d2-f375-4700-9f14-c0e0f980d33e/user_cropped_screenshot.webp?w=780&ssl=1) 14. Click for filter options ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/689f2562-a9d2-4795-828e-74b95eb5a05a/user_cropped_screenshot.webp?w=780&ssl=1) 15. Filter by product or category ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/5cef0b0d-87b4-455e-8101-b27fb0e899c8/user_cropped_screenshot.webp?w=780&ssl=1) 16. Click "Mass" for Mass Actions. To Delete several products at the same time. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/df6d1fab-57e2-4bae-a16a-3af9eac82295/user_cropped_screenshot.webp?w=780&ssl=1) 17. List of all the "Mass Actions" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/cf47f471-227a-47ad-95e4-dffd0f049c3c/user_cropped_screenshot.webp?w=780&ssl=1) 18. Click waste to Scan barcodes of items you want to send to waste ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/d4e1c267-0398-47a6-817b-b82cce5f42e8/user_cropped_screenshot.webp?w=780&ssl=1) 19. Click "Purchase" to access the "Purchase Orders" section ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/baacc0b7-b7c2-47fb-86c9-5583c101c818/user_cropped_screenshot.webp?w=780&ssl=1) 20. Click "_ctl.Window" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/ca470e83-3334-461a-81e0-492d2d278235/user_cropped_screenshot.webp?w=780&ssl=1) 21. Add a new item's for the purchase order ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/1e67df5e-e369-4e66-a347-51b543b1767f/user_cropped_screenshot.webp?w=780&ssl=1) 22. Enter new item information for purchase order ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/52c854bf-82eb-4504-9e4c-97b198799472/user_cropped_screenshot.webp?w=780&ssl=1) 23. To re-supply existing products, click "Re-supply Existing" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/be174127-f66c-481b-8649-a1ab47f5b41b/user_cropped_screenshot.webp?w=780&ssl=1) 24. Fill in the category, vendor and the product. Alternatively you can search for any product by going to search ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/ce64bc14-edcb-49ea-a141-a7b89330ae00/user_cropped_screenshot.webp?w=780&ssl=1) 25. Your products will list here. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/2ee307cb-0af2-46cd-841f-138a3a6b706d/user_cropped_screenshot.webp?w=780&ssl=1) 26. Click "Transfer" to transfer between two stores. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/16b93205-97bc-4beb-a26f-d6b87084e7c3/user_cropped_screenshot.webp?w=780&ssl=1) 27. Click "New +" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/45876ae5-44be-4ef5-8773-8591e6176048/user_cropped_screenshot.webp?w=780&ssl=1) 28. Choose if the product is being transferred to another location choose ("YES") If its being transfer to THIS location CHOOSE "No, Its a transfer TO this location" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/00e03e41-3c60-4360-954f-8a7d27bd4fc7/user_cropped_screenshot.webp?w=780&ssl=1) 29. Enter the locations you want the products to be sent to and the Sent Date/Expected Date/Ref Number/Shipping Note/General Note. Then hit add product to add the products you want to transfer. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/2ce90694-4b94-43b6-ad4a-c99e7ccc47a5/user_cropped_screenshot.webp?w=780&ssl=1) 30. When finished choosing product and transferring, click the back button to return to the main screen. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/635932b5-53db-4e13-a765-32a4e70a5342/user_cropped_screenshot.webp?w=780&ssl=1) 31. Back to the main screen ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-22/1a04eb75-efc8-425c-aa4c-8af2541bc59c/user_cropped_screenshot.webp?w=780&ssl=1)