--- title: Recounts – Doing a recount description: "![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/recuentos-realizando-un-recuento/) 1. Click \"Settings\" on the left side of the page ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/b3d6a742-d46d-45ee-9c49-6514e354dead/user_cropped_screenshot.webp?w=780&ssl=1) 2. Click \"General settings\" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/cfb9e50a-b327-42ed-9471-3fd5be394828/user_cropped_screenshot.webp?w=780&ssl=1) 3. Use `Ctrl + F` on Windows or `Command + F` on Mac to search for \"Live Recounts\" Alternatively,…" url: "https://acadiapos.com/doc/recounts-doing-a-recount/" updated: "2025-11-12" category: Inventory / Products --- # Recounts – Doing a recount ![](https://acadiapos.com/wp-content/uploads/2025/11/translate.svg)[Read this guide in Español](https://acadiapos.com/es/doc/recuentos-realizando-un-recuento/) 1. Click "Settings" on the left side of the page ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/b3d6a742-d46d-45ee-9c49-6514e354dead/user_cropped_screenshot.webp?w=780&ssl=1) 2. Click "General settings" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/cfb9e50a-b327-42ed-9471-3fd5be394828/user_cropped_screenshot.webp?w=780&ssl=1) 3. Use `Ctrl + F` on Windows or `Command + F` on Mac to search for "Live Recounts" Alternatively, you may manually scroll down. Click "Enabled" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/d9e3558d-995b-4112-886a-6b1973a312d5/user_cropped_screenshot.webp?w=780&ssl=1) 4. Click "Recounts" on the left side of the page ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/31f99632-43d9-4739-9d0d-73323658db46/user_cropped_screenshot.webp?w=780&ssl=1) 5. Click "New Recount" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/d37b4059-601b-4014-9de6-c7a74383a016/user_cropped_screenshot.webp?w=780&ssl=1) 6. **Fill out the "Name" field by entering the title.** *Ex: Inventory recount 12/1/2025.* **Click the "Location" dropdown and assign the correct location.** **(Optional)**: You may limit inventory count to specific categories. Or leave it empty to include all categories. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/b45fabc8-ace6-4611-b477-22fd2867634b/user_cropped_screenshot.webp?w=780&ssl=1) 7. Don't forget to hit "Save" after choosing your location. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/cfc46519-cc40-4c7d-a6f8-32f6634e4d9e/user_cropped_screenshot.webp?w=780&ssl=1) 8. Click the edit pencil icon next to the newly created inventory count ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/25641c2f-7109-4db0-a6f8-61fa3ec30874/user_cropped_screenshot.webp?w=780&ssl=1) 9. Click on the "Type to search" field and enter the product name. You can manually type in the product name. Or you may use a barcode scanner if the barcodes have been assigned to your inventory items. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/44a3ad73-bf26-4234-863e-92104f76ccd6/user_cropped_screenshot.webp?w=780&ssl=1) 10. Click on the desired product. To add more items, click the dropdown arrow. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/8abb3d58-6e5c-46c2-9a60-addfcbc6a77f/user_cropped_screenshot.webp?w=780&ssl=1) 11. Click "Count Item(s)" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/85aaaf18-5b1e-4beb-93a4-8211f67f3152/user_cropped_screenshot.webp?w=780&ssl=1) 12. In the "Count" field, enter the quantity of the product currently on your **location specific** sales floor or in your warehouse. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/8460b636-76e9-4282-947b-1e39d794d584/user_cropped_screenshot.webp?w=780&ssl=1) 13. Click here ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/1b4c0c61-a626-48a2-800d-c619d4140c96/user_cropped_screenshot.webp?w=780&ssl=1) 14. Now you'll see a timestamp for the inventory count. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/1cd345ae-9c9c-4c9d-942b-0a867e1b104f/user_cropped_screenshot.webp?w=780&ssl=1) 15. Now, click on the "**Totals**" tab to view the expected inventory, the actual counted amount, the variance, and the timestamp. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/ed29dadc-9b3f-4e10-9ace-a02b76206fb9/user_cropped_screenshot.webp?w=780&ssl=1) 16. **(Optional)**: The "Missed" tab shows any inventory items that were not counted. Go back and update this section later if necessary ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/68ae08fa-46fa-4f91-8f93-0e708d032817/user_cropped_screenshot.webp?w=780&ssl=1) 17. Click the "Reconcile" tab. This is your last chance to update inventory quantities and add notes clarifying any discrepancies. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/4e57327e-5f1d-4188-985f-4c90afaa408e/user_cropped_screenshot.webp?w=780&ssl=1) 18. After all inventory counts are finished and everything looks correct, click "Finish/Save Reconcile" ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/dcacb035-2433-4235-a6ec-6f2c72c97298/user_cropped_screenshot.webp?w=780&ssl=1) 19. You'll now see a message stating "This recount was finished. You may review the data on the Shrinkage page." Next, click on the "Shrinkage" tab. ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/c246f95e-543c-4308-a93d-f23cdc56177a/user_cropped_screenshot.webp?w=780&ssl=1) 20. **The "Shrinkage" tab provides a detailed summary of your inventory count, including:** - **Total Quantity Added** — The number of new units added to inventory during the count. - **Total Quantity Removed** — The number of units removed from inventory during the count. - **Total Quantity Changed By** — The net difference between the original inventory and the counted inventory (added and removed combined). - **Total Wholesale Value** — The total cost value of the counted products. - **Total Retail Value** — The total selling price value of the counted products. - **Total Wholesale Change** — The overall change in inventory value based on wholesale cost (cost to the business). - **Total Retail Change** — The overall change in inventory value based on retail price (selling price to customers). - **Product List** — A breakdown of each product included in the inventory count. **You can also download this report in multiple formats:** - CSV - Excel - PDF ![](https://i0.wp.com/colony-recorder.s3.amazonaws.com/files/2025-10-19/3d0724ef-9bad-4970-88ef-a6ea9f6e7927/user_cropped_screenshot.webp?w=780&ssl=1)