Add an Employee + Understanding Employee Permissions

1. Navigate to https://rfsm.acadiapos.com/ or https://manage.acadiapos.com/ from any browser

2. On the left hand side of the page click the tab “Settings“

3. At the bottom left of the page. click the tab “Users“

4. Next click on “New User” on the top right of the page

5. Next, you’ll be taken to a new screen. Enter the following details:

• Email
• First Name
• Last Name
• Password and Confirm Password

Optional Settings:

• Restrict Locations to Selected – Limit the user’s access to specific location(s).
• Landing Page – Set the default page the user sees upon login.

6. Backend Access Permissions Explained

• Full Access – Grants complete access to all features in the backend admin site.
• Employees – Create and edit employee profiles.
• Transfers – Manage inventory transfers between locations.
• Gift Cards – Create and manage gift cards.
• Modifier Groups – Create and edit modifier options.
• Items – Add and update products.
• Dashboard – View and manage key performance data.
• Vendors – Add and manage vendors or distributors.
• Taxes – Set up and edit tax settings.
• Customers – Add and manage customer information.
• Settings – Modify all system settings.
• Counts – Manage product count processes.
• Price Rules – Create and edit pricing rules and discounts.
• Sales – View all sales reports.
• Purchase Orders – Create and manage purchase orders.
• Categories – Create and organize product categories.
• Import/Export – Import or export data, including inventory and customer info.

> ⚠️ Most backend permissions are not recommended for basic employees.

7. Make sure to scroll down and click Save Changes after everything looks correct for your backend user.