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General Settings – Change Language to Spanish
Last Updated: December 4, 2025In this guide you will learn how to enable the Spanish. 1. Navigate to manage.acadiapos.com for Retail or rfsm.acadiapos.com for Restaurant 2. Click on Settings 3. Click on General Settings 4. Search for “Allow Localization” by typing in the search bar or using Ctrl+F, and Enable it. 5. Scroll down to the bottom and click...
Create Tax Exempt Pricing
Last Updated: November 17, 2025How to create a tax free custom group, which you in turn can assign customers to from the backend/frontend. 1. Navigate to manage.acadiapos.com for Retail or rfsm.acadiapos.com for Restaurant 2. Click “Customer Groups” 3. Click “New Customer Group” 4. Enter “Tax Exempt” into the “Customer Group Name” field 5. Select the “Enabled” option for “Custom...
Shift Management – Enable Shift Management
Last Updated: November 17, 2025How to enable shift management in the acadia system system settings. 1. Navigate to rfsm.acadiapos.com for Restaurant or for Retail go to manage.acadiapos.com 2. Click “Settings” 3. Click “General settings” 4. Use Ctrl + F on Windows or Command + F on Mac to find the Shift Management setting header. You can also scroll down....
Import Products with Variant Matrixes
Last Updated: November 17, 2025This guide will teach you how to import product with variations with the variant matrix system. 1. Locate the CSV file 2. If in an email, you can open with Google Sheets (if you don’t have Excel) 3. Go to your Acadia POS Dashboard 4. Click on “Import/Export” 5. Under “Action” click on “Import product...
Enable Subscriptions + Tokenization (Stored Payments)
Last Updated: November 13, 2025This guide provides a step-by-step process for enabling tokenization (stored payments) and setting up recurring subscriptions. Note: The first step is to email the processor, and request that they enable tokenization for the account. For Electronic Payments (EPI) email them at filebuild@electronicpayments.com. 1. Now we will navigate to either manage.acadiapos.com/login or rfsm.acadiapos.com/login, and enable the...
Add a Product
Last Updated: November 13, 20251. Let’s create a new item/product in the point of sale system. Follow the step-by-step instructions below. 2. Navigate to rfsm.acadiapos.com or manage.acadiapos.com from any browser 3. On the left hand side of the page click the tab “Items” 4. On the top right side of the page click the button “New Item” 5. Start...
Creating Product Variants
Last Updated: November 13, 20251. From dashboard, click on “Settings” 2. Click on “General Settings” 3. Scroll down to “Additional features” and “Enable Product Types” Or use the settings filter, or the find feature on your browser. 4. Click “Save” 5. Go to “Items” 6. Click “+New Item” 7. Name the Product (broadest name possible), add the price, cost,...
Mass Action – Update Modifier Groups
Last Updated: November 13, 2025This guide provides a straightforward method for efficiently updating modifier groups for multiple products in the Acadia POS system. By following the steps outlined, users can easily manage and edit product modifiers without the risk of overriding existing settings. Its a great way for restaurants and alike to easily manage where their modifiers are placed....
Stock Management – FIFO – First In/First Out with Lot Based Inventory Management (Recounts, Transfers, Purchase Orders)
Last Updated: November 13, 20251. Go to the sidebar and click “Settings” 2. Click “General settings” 3. Hit CRL+F(Windows) or CMD+F(MAC) to open search, and type “LOT” Hit enter and set “Lot-Based Inventory” to “Enabled” 4. Scroll to the bottom and click “Save” 5. Click “Recounts” to show 6. Click “New Recount” 7. Step 1 Name the “Recount” Step...
Search Products
Last Updated: November 13, 2025This guide provides a straightforward method for efficiently searching for individual products within the Acadia POS system, whether for retail or restaurant use. By following the simple steps outlined, users can quickly locate items, enhancing their inventory management experience. It’s an essential resource for anyone looking to streamline their product searches and improve operational efficiency....