Products
Import Products with Variant Matrixes
Last Updated: November 17, 2025This guide will teach you how to import product with variations with the variant matrix system. 1. Locate the CSV file 2. If in an email, you can open with Google Sheets (if you don’t have Excel) 3. Go to your Acadia POS Dashboard 4. Click on “Import/Export” 5. Under “Action” click on “Import product...
Mass Action – Update Modifier Groups
Last Updated: November 13, 2025This guide provides a straightforward method for efficiently updating modifier groups for multiple products in the Acadia POS system. By following the steps outlined, users can easily manage and edit product modifiers without the risk of overriding existing settings. Its a great way for restaurants and alike to easily manage where their modifiers are placed....
Stock Management – FIFO – First In/First Out with Lot Based Inventory Management (Recounts, Transfers, Purchase Orders)
Last Updated: November 13, 20251. Go to the sidebar and click “Settings” 2. Click “General settings” 3. Hit CRL+F(Windows) or CMD+F(MAC) to open search, and type “LOT” Hit enter and set “Lot-Based Inventory” to “Enabled” 4. Scroll to the bottom and click “Save” 5. Click “Recounts” to show 6. Click “New Recount” 7. Step 1 Name the “Recount” Step...
Transfer Items – Products between Locations
Last Updated: November 12, 2025Learn how to transfer items in-between locations for proper inventory management. 1. On the sidebar click “Transfers” 2. Click “New Transfer” 3. Choose “Source” + “Destination” and any “General Order Information” 4. Click “Source Location” for the place the items are being sent from 5. Now select the location you want to transfer the product...
Setup Taxes
Last Updated: November 12, 20251. Let’s create or adjust your tax settings on the Acadia POS backend 2. Navigate to https://rfsm.acadiapos.com/ or https://manage.acadiapos.com from any browser 3. On the left hand side of the page click the tab “Items” 4. On the top right side of the page click the button “Taxes” 5. Click on the pencil on the...
Recounts – Doing a recount
Last Updated: November 12, 20251. Click “Settings” on the left side of the page 2. Click “General settings” 3. Use Ctrl + F on Windows or Command + F on Mac to search for “Live Recounts” Alternatively, you may manually scroll down. Click “Enabled” 4. Click “Recounts” on the left side of the page 5. Click “New Recount” 6....
Sort & Filter Inventory
Last Updated: November 12, 20251. Navigate to https://rfsm.acadiapos.com or https://manage.acadiapos.com from any browser 2. On the left hand side of the page click the tab “Items” 3. Click the “Sort By” dropdown to choose how you want to view the items/products. You can sort by these options: SKU Sort Order Name ID Category Price Cost 4. Click on “Sort...
Create an Age Verification Attribute
Last Updated: November 12, 20251. Click here 2. Click Custom Attributes 3. Click “New product attribute” 4. Click “ATTRIBUTE CODE” 5. Enter “age_verify” 6. Next enter the text prompt you want to appear for the age verification when you click pay. 7. Now choose “String” from the drop down menu 8. Next click “Frontend Input Type” and choose “Select”...
Disable Discount on Specific Products
Last Updated: November 12, 2025This guide provides a step-by-step process for disabling discounts on specific products within the Acadia POS system. You will learn how to create a custom “disable discount” attribute and then you will see how it works. 1. Navigate to manage.acadiapos.com for retail or rfsm.acadiapos.com 2. Click “Items” 3. Next click 4. Click here 5. Enter...
Price Rule – Product Price / By Fixed Amount
Last Updated: January 19, 2026The Deal: Take $5 off every item in a selected kitchen bundle. How it Works: Add all required items from a bundle (like a Coffee Maker, a Grinder, and a bag of premium beans) to your cart. Your Reward: A $5 discount will be automatically applied to each of those items. 1. Click “Items” on...